Please note that web address www.buntingforddrama.org is soon to be obsolete, please use www.buntingforddrama.uk


Producer's Checklist                 Last Updated 08.12.2019

Ongoing activities
            Update BDS Website with new/changed information as soon as possible. Keep it honest.
            Keep all involved  aware of significant changes to dates & times.
            Keep BDS members informed of shortfall the Props  list.
            Ensure a rapid response to customer queries.
WeekW/EWhoStatusDetail
ASAP

doneEstablish number of performances and show dates.
ASAP
DavidongoingPlace ‘available’ show information on website.
ASAP

doneDraft a Rehearsal & Set build schedule
ASAP

4Determine possible free ticket allocation.
ASAP


Determine a food/drink acquisition policy & estimated costs
ASAP
DaviddoneProduce an estimated show Budget. Get approval
ASAP
DaviddonePay performance Royalties & consider photography licence (See script for details)
ASAP
David
Apply to EHDC for  'Sale of Alcohol' part of the
Temporary Event Notice (TEN)
Update Adobe Reader then  Apply for TEN
ASAP

n/aApply for Child’s Performance Licence from HCC Children’s Services. Click for details
ASAP
David
Arrange meetings for planning set-build & catering
ASAP
DavidongoingAssign/delegate jobs
ASAP
KimdoneAssign a ‘physical’ Box Office
ASAP
SarahongoingCreate advertising artwork suitable for BDS Website, Posters, Flyers, Buntingford Journal and for E-mailing to members/friends.










-1216/11

Supply artwork to hard copy advertisers as/when appropriate (Buntingford Journal and The Diary )
Click for details  
-908/12

Confirm availability of co-op car park.
-908/12


Design ‘website generated’ tickets on Eventbrite.
(BDS logo, Show name, author, venue, location, post code, parking advice, seat number, Show date, Start time, Doors open time, contact details, web site address)





-815/12

Make on-line & Box Office ticket sales available
-815/12


Update ‘Web Site’ to include Box Office detail
-815/12


E-mail poster (& blurb?) to past & present BDS members & mailing list. (for friends/family etc.)
-815/12


Submit entry to 'what's on' websites  Click for details 
-8

15/12



Update ‘Buntingford’ related databases, newspapers and reference sites as appropriate.   Click for details




 










-722/12


Print
A2 Posters (Print 2, Laminate 2) for A-Frame
 A4 Posters (Print 50, Laminate 30) for street and shop display. Click for details
-722/12
n/aA5 Flyers (Print 3000 ??, Laminate none) for handouts and letterbox drops      





-629/12

Provide Box Office with A2 posters on ‘A-Frame’
-629/12


Distribute laminated A4 posters to Shops,





-511/1

Select and reserve hire costumes
-511/1


Submit a ‘thanks to audience’ entry in Buntingford Journal Click for details 





-419/1

Place laminated A4 posters at strategic Buntingford locations (Remove cable-tie tails) Click for details
-326/1

E-mail the Poster (& blurb) to nearby drama & social groups
-326/1

n/aDeliver A5 flyers to Buntingford, Aspenden, Westmill, Wyddial, Chipping, Throcking, Cottered etc.





-201/2Sarah
Design & print show programme
-201/2


Collect costumes for dress rehearsal





-107/2

Confirm the co-op car park is still available.


Richard B
Take archive photographs for BDS archive (at dress rehearsal)
014/2

Performance





+115/2

Performance





+222/2

Performance
+222/2


After-show party?
+222/2


Remove ALL posters
+222/2


Return borrowed/hired Props & Wardrobe items.
+222/2


De-brief
+222/2


Break Set
+222/2


Finalise show finances.